Career & Technical Education Administrative Assistant

QUALIFICATIONS

• High School diploma
• Two (2) years of clerical experience
• Knowledge of typing, office machines, and computers
• Must be proficient with WORD, Excel, PowerPoint, and Adobe
• Meets health and physical requirements

REPORTS TO

CTE Supervisor

JOB GOAL

To assist the CTE Supervisor in order that he / she may devote maximum attention to administering an effective CTE instructional program.

Responsible for accounting of all revenues and expenditures at the school level in accordance with state guidelines.

ESSENTIAL FUNCTIONS

• Develops, reviews, and evaluates promotional materials for the CTE program including social, print, and video media.
• Assists in the development of reports needed to support effective communication among CTE stakeholders.
• Assists in orchestrating CTE press events.
• Assists in identifying and pursuing partnerships supporting the implementation of CTE programs within the school system.
• Contributes expertise in the design and implementation of CTE programming in the school system.
• Maintains strong communication with local leaders from business, K-12, post-secondary, and nonprofits on CTE activities.
• Acts as the CTE receptionist and greets the public via telephone and in person with a pleasant attitude.
• Performs administrative and clerical duties pertaining to the administrative functions of the CTE office.
• Operates, maintains, and controls the use of the copy machines and office equipment pertaining to CTE.
• Orders, receives, and distributes supplies used in the CTE department and maintains all records pertaining to purchasing documentation.
• Works with the student management system to maintain accurate student information database related to CTE.
• Maintains accounting records for CTE staff.
• Receipts, deposits, disburses and records all monies received by CTE in accordance with the Tennessee Internal School Uniform Accounting Policy Manual.
• Keeps an accurate records from which a monthly balance and an annual audit can be made.
• Works with Business Operations and auditors to prepare financial records for annual audit.
• Maintains the confidentiality of reports, records, and personal experience of a private nature regarding students, school employees, and patrons.
• Attends various meetings to represent the CTE department.
• Performs inventory audits within the CTE department.
• Maintains knowledge of all safety rules and proper procedures for school and student population.
• Perform other school-related duties as assigned by the CTE Supervisor and / or Chief Academic Officer.

PHYSICAL DEMANDS

This job may require lifting of objects that exceed 25 lbs. with frequent lifting and / or carrying of objects weighing up to ten lbs.

Other physical demands that may be required are as follows :

• Pushing and / or pulling
• Climbing
• Stooping and / or kneeling
• Reaching
• Talking
• Hearing
• Seeing

VOCATIONAL PREPARATION

The required vocational preparation may come from the following :

• Vocational education
• Apprentice training
• On-the-job training
• Essential experience

TEMPERAMENT (Personal traits)

• Adaptability to perform a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure
• Adaptability to accept responsibility for the direction, control, or planning of an activity
• Adaptability to deal with people
• Adaptability to make generalizations, evaluations, or decisions based on sensory or judgmental criteria

CAPACITY AND ABILITY REQUIREMENTS

Specific capacities and abilities may be required of an individual in order to learn or perform adequately a task or job duty.

• Intelligence : Ability to understand instructions and underlying principles; ability to reason and make judgments
• Verbal : Ability to understand meanings of words and the ideas associated with them
• Numerical : Ability to perform arithmetic operations quickly and accurately
• Form Perception : To make visual comparisons and discriminations and see slight differences in shapes and shadings of figures and widths and lengths of line
• Motor Coordination : Ability to coordinate the eyes and hands or fingers rapidly and accurately in making precise movements with speed
• Color Discrimination : Ability to perceive or recognize similarities or differences in color or in shades or other values
• Manual Dexterity : Ability to move the hands and manipulate small objects with the fingers rapidly or accurately
• Data Perception : Ability to understand and interpret information presented in the form of graphs, charts, or tables

WORK CONDITIONS

Normal working environment; may not always have privacy or quiet place to work

GENERAL REQUIREMENTS

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position.

They are not intended to be a complete list of responsibilities, duties and skills required of personnel so assigned.