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Part-Time Administrative Assistant
Part-Time Administrative AssistantEquinox Engineering Ltd. • Pittsburgh, PA, US
Part-Time Administrative Assistant

Part-Time Administrative Assistant

Equinox Engineering Ltd. • Pittsburgh, PA, US
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Job Description

Job Description

Description

Equinox Engineering is a full-service engineering company specializing in energy and industrial projects across North America. Our team is committed to delivering innovative solutions with precision and professionalism. We are currently seeking a Part-Time Administrative Assistant to provide remote support for USA operations from our Pittsburgh office.

Position Overview :

The Administrative Assistant will play a vital role in ensuring our team stays organized and efficient. This is up to 75% remote position, ideal for a detail-oriented professional who excels at time management, organization, and providing reliable virtual support.

Key Responsibilities

  • Provide remote administrative and clerical support to the USA operations team, primarily assisting the VP, USA Business Unit & Mergers + Acquisitions.
  • Maintain organized digital filing systems for project and corporate documents
  • Prepare, edit, and format reports, presentations, and correspondence
  • Manage calendars, schedule meetings, and coordinate virtual appointments
  • Support data entry, record keeping, and document control processes
  • Assist with onboarding coordination for new employees and contractors
  • Order office supplies and coordinate with vendors as required
  • Communicate effectively with internal departments and external contacts
  • Perform additional administrative tasks as needed to support the team

Key Skills, Knowledge and Expertise

  • Previous administrative or office support experience (1–3 years preferred)
  • Strong organizational and time management skills
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and virtual tools (Teams / Zoom)
  • Excellent written and verbal communication skills
  • High attention to detail and accuracy
  • Ability to work independently in a remote environment while staying connected with the team
  • Professional, reliable, and proactive attitude

    • Work Schedule & Compensation :

  • Part-time position : 20–25 hours per week (flexible scheduling)
  • Up to 75% Remote role, supporting the Pittsburgh office
  • Competitive hourly rate, based on experience
  • Opportunity to contribute to a dynamic engineering environment with potential for growth
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