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Administrative Support Assistant 3

Administrative Support Assistant 3

Government JobsDes Moines, IA, US
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Administrative Support Assistant 3

The Iowa Department of Public Safety is seeking to fill an Administrative Support Assistant 3 position within its Division of Professional Development and Support Services. The Iowa Department of Public Safety (DPS) is a statewide law enforcement agency committed to serving the people of Iowa with leadership, integrity, and professionalism. We uphold the core values of courtesy, service, and protection, and collaborate with federal, state, and local jurisdictions within the criminal justice community to provide for the safety of people living in or traveling through the State of Iowa.

DPS is comprised of the following divisions : Iowa State Patrol, Iowa Division of Criminal Investigation (DCI), Iowa Division of Narcotics Enforcement, Iowa State Fire Marshal, Division of Intelligence, and Administrative Services Division.

As a State of Iowa Executive Branch agency, the Department of Public Safety offers a supportive, mission-driven work environment and comprehensive benefits, including :

  • Health, dental, and life insurance
  • Nine paid holidays, plus generous paid vacation and sick leave starting on your first day
  • Iowa Public Employees Retirement System (IPERS) defined benefit program
  • Professional development opportunities, including paid training, certifications, and conferences
  • Employee discounts through various vendors
  • A collaborative and positive workplace culture where your work truly matters

About the Role : This position assists with the functions that fall within the responsibility of the Division of Professional Development and Support Services. This includes but is not limited to the following :

  • Serve as the master administrator for the PowerDMS database that is the central repository for all DPS policies, procedures, manuals, reference materials, and accreditation documentation
  • Coordinate, create, publish, and facilitate departmental training bulletins and training courses
  • Implement training modules for DPS staff in WorkDay
  • Administrative functions supporting the DPS Law Enforcement Academy
  • Assist with recruitment efforts
  • Serve as backup to the department's accreditation manager
  • Document, manage, and prepare reports on training records for DPS employees, sworn and non-sworn
  • Assist in the coordination of the medical physicals for all DPS sworn staff (approximately 650 officers)
  • Manage and coordinate billing with accounts payable relating to responsibilities within PDSS
  • Maintain authorization as Certified proctor of Police Officer Standardized Test (POST) and Minnesota Multiphasic Personality Inventory (MMPI)

    • Additional Requirements :

  • Applicants must be able to pass through a background investigation conducted by the Iowa Department of Public Safety.
  • Applicant must receive NCIC certification within 6 months of hire.

    • Further Information :

  • Applicants are encouraged to attach a cover letter and resume within the NEOGOV application.
  • The selection process may include phone or in-person interviews and could take up to 120 days.
  • Applicants are welcome to explore additional employment opportunities within DPS.
  • This position is not a remote position.

    • Minimum Qualification Requirements :

  • Two years of full-time work experience in general office, clerical, data entry / processing, or related work.
  • A total of two years of education and / or full-time experience (as described in number one), where thirty semester hours of accredited college or university coursework in any field equals one year of full-time experience.
  • Current, continuous experience in the state executive branch that includes six months of full-time work as an Administrative Support Assistant 2 or eighteen months of full-time work as an Administrative Support Assistant 1.
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