Accounting Associate

Accounting Associate

The Accounting Associate is primarily responsible for processing deposits received and weekly check runs and will serve as support to the rentals accounts payable team. This is a full-time accounting support position in a centralized accounting services environment (40 hours per week, four days in office Mon-Thurs).

Job Duties & Responsibilities

• Organize incoming and outgoing mail by category, ensuring prompt delivery to the intended recipients
• Handle the receipt, sorting, and dispatching of all mail, packages, and interoffice correspondence, as well as escalate issues related to mail handling to managers.
• Record deposits received via mail to owner and tenant accounts in AppFolio, and scan checks / money orders via remote deposit capture to appropriate bank accounts
• Print and mail weekly check runs, ensuring necessary supporting documents are included
• Keep inventory of office and mailing supplies; submitting list of items to order as needed
• Process miscellaneous rush request as needed
• Research and resolve issues including but not limited to : requests from management, returned checks, NSF payments
• Manage quarterly vendor rebate reporting and invoicing
• Keep vendor certificates of insurance updated
• Assist accounting coordinators with processing invoices for payment, including corporate AP and ratio utility billing
• Assist accounting team with 1099 tax preparations on an annual basis
• Recommend and participate in process improvements, projects, and tool enhancements as needed to increase departmental efficiencies
• Develop and maintain relationships with internal team members and external business partners while offering excellent customer service
• Manage workflow scheduled deadlines to meet operational needs

Requirements

Education & Experience

Preferred Experience

Knowledge, Skills, and Abilities

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.