Payroll Specialist

R.W. Warner, Inc. is seeking an experienced Payroll Specialist to join our team. Since 1937, the Warner name has been synonymous with value, quality, and integrity. R. W. Warner remains committed to our core values and ensuring that the needs of our customers and clients are our priority.

The ideal candidate will be responsible for payroll operations, ensuring timely and accurate compensation for employees while adhering to federal and state regulations, including prevailing wage laws. This role reports directly to the Controller and requires knowledge of construction industry specific payroll requirements and experience processing certified payroll. The primary function of this role will be to process certified payroll and ensure timely submission of certified payroll reports for prevailing wage jobs.

Job Duties / Responsibilities

• Process weekly payroll for a workforce including salaried and hourly employees.
• Ensure accurate and timely submission of certified payroll reports for prevailing wage projects.
• Track overtime, holiday pay, and other special payroll-related items in compliance with applicable laws and regulations.
• Maintain and update payroll records, including wage rates, tax deductions, and benefits contributions.
• Collaborate with the accounting team to ensure payroll transactions are properly recorded and reconciled.
• Prepare and submit certified payroll reports as required by federal, state, and local government contracts.
• Ensure compliance with prevailing wage laws.
• Review and maintain accurate records for prevailing wage employees, including verifying wage rates and job classifications.
• Address any compliance issues or discrepancies related to certified payroll reporting.
• Reconcile quarterly payroll tax returns.
• Assist controller with annual insurance audits.
• Complete any specialized Department of Labor reporting.
• Provide requested payroll reports to Project Managers and Division Presidents.
• Collaborate with Human Resources with internal benefit management and other payroll related items.
• Handle payroll inquiries from employees and process corrections as needed.
• Assist with W-2 preparation and distribution.
• Stay up to date on changes in payroll tax laws, labor laws, and construction industry regulations.
• Other duties as assigned.

Required Skills / Abilities

Preferred Qualifications

Full-Time, In-Person

Target Salary Range : $70,000 to $80,000. Salary will be determined by qualifications and experience.

Benefits Include : Health, Dental, and Vision Insurance, Short and Long Term Disability Insurance, PTO, Paid Holidays, 401(k)

R.W. Warner, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. Your application will remain active for 30 days.

Equal Opportunity Employer, including disabled and veterans.

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