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Administrative Manager

Administrative Manager

Thomas Talent NetworkLos Angeles, CA, US
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Job Description

Job Description

Administrative Manager

Location : Los Angeles (Downtown and Century City offices)

Reports to : Director of Business Operations

Position Type : Full-Time

About This Role

We are seeking two experienced Administrative Managers to drive operational excellence across our Am Law 100 firm's Los Angeles offices. In this strategic role, you will lead administrative teams, optimize office operations, and collaborate with leadership to support our firm's continued growth and success. You'll manage multiple locations while fostering a culture of professional development and operational efficiency.

What You'll Do

  • Lead daily administrative operations across assigned offices in Los Angeles, Orange County, and San Diego
  • Directly supervise 7–10 direct reports and oversee 25+ administrative staff in the LA region, including secretaries and departmental assistants
  • Provide oversight of outsourced office services, reception, and facilities management
  • Develop and execute initiatives focused on recruiting, onboarding, professional development, and training for legal support staff
  • Plan and coordinate local events and community outreach activities
  • Monitor departmental budgets and collaborate with cross-functional stakeholders on operations initiatives
  • Travel to regional offices as needed (approximately once per month)

What We're Looking For

Experience Background

  • Proven law firm operations or administrative background (required)
  • Minimum 5 years managing teams; 7+ years in legal operations or administrative roles preferred
  • Demonstrated success managing legal secretaries and professional support staff
  • Experience with recruitment, onboarding, coaching, and performance management in a legal environment

    • Core Competencies

  • Exceptional communication and interpersonal skills with a solutions-oriented approach
  • Self-directed problem-solver who thrives in collaborative, cross-functional environments
  • Strong organizational skills with the ability to manage multiple priorities simultaneously
  • Bachelor's degree strongly preferred

    • Technical Skills

  • Advanced proficiency in Microsoft Office Suite
  • Experience managing operational budgets, events, and vendor relationships
  • Familiarity with legal operations software, facilities management systems, and legal document workflows

    • Work Environment

  • On-site 4 days per week (subject to change)
  • Regular collaboration with multiple departments and firm leadership
  • Fast-paced environment requiring flexibility and attention to detail
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