OPS Administrative Assistant II - 77901821

OPS Administrative Assistant II - 77901821

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website.

The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy. Managing fish and wildlife resources for their long-term well-being and the benefit of people. Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment.

This position works within the Division of Habitat and Species Conservation of the Florida Fish and Wildlife Conservation Commission.

Minimum Qualifications : A high school diploma and six years of professional experience in administrative work. A bachelor's degree can substitute for four of the six years' experience. Answers to qualifying questions must be validated in application, resume and cover letter.

Description of Duties : This OPS position provides clerical and administrative support to staff and regional programs of the Division of Habitat and Species Conservation (HSC); offers inter-divisional secretarial support and assistance through participation as a member of the regional administrative team; and answers questions from callers and office visitors in regards to the Commission, its programs, or fish and wildlife conservation. Other activities in support of regional programs include : entering monthly reports into appropriate databases; preparing, composing and tracking all correspondence (letters, memoranda, permits, applications); researching and assembling data for reports and administrative decisions; assisting staff with questions regarding established policies and procedures to ensure compliance and consistency; processing or submitting invoices, requisitions, purchasing card charges and other administrative paperwork; organizing, maintaining and updating electronic files of all project related activities and personnel records; assisting with hiring and recruitment including advertisements, arranging interviews and completing hiring documents; tracking and accounting of regional property; maintaining regional SharePoint site; providing routine clerical support including maintaining stocks of office supplies and photocopying; facilitating meeting or travel arrangements; assisting with procurement of commodities and services; serving as liaison with field offices and personnel on administrative and clerical procedures; responding to requests for publications, rules, status of projects and other information; providing assistance to other sections / offices / divisions; providing excellent customer service, and completing other duties as assigned or needed.

Knowledge, Skills, and Abilities :

• Knowledge of personal computers, typing, filing and record retention
• Knowledge and basic proficiency with Microsoft applications including Word, Excel, Outlook and SharePoint
• Knowledge of office management techniques, proper use of grammar, spelling and punctuation
• Ability to prioritize work assignments, multi-task and work independently
• Ability to compile and disseminate reports and communicate both verbally and in writing with both external and internal customers
• Skills in organization and attention to detail
• Skills in developing and processing correspondence
• Secretarial, accounting or business experience

In addition to submitting an electronic State of Florida employment application and completing the qualifying questions, please attach a cover letter. This letter should at minimum explain your interest in the specific organization and position and identify your most relevant skills or experiences.

The State of Florida is an Equal Opportunity Employer / Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and / or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.