Payroll Administrator

Payroll Administrator

Chicago, IL

Accounting Payroll / Full-time / Hybrid

About JSSI

For more than 35 years, Jet Support Services, Inc. (JSSI) has been the leading independent provider of maintenance support, advisory services, software, and financial tools to the business aviation industry. With 6,000+ aircraft supported by maintenance programs and software platforms, JSSI leverages this wealth of data, scale, and innovation to drive cost savings and provide custom solutions that align to the interests of each client, regardless of make or model. Learn more at jetsupport.com.

JSSI products and services include :

Maintenance Programs. Hourly Cost Maintenance Programs to stabilize maintenance budgets, maximize aircraft availability and enhance residual value.

Parts & Leasing. Experienced product line specialized team who leverages our All-OEM inventory and global vendor relationships and go beyond parts sourcing to find optimal customer solutions.

Software : Traxxall and Conklin & de Decker. Powerful data platforms to help you make more informed decisions, from choosing the right aircraft to tracking your maintenance, inventory, and MRO projects.

Advisory Services. Objective insights and independent technical advice from a global team of technical advisors and ASA-accredited appraisers for virtually any business jet, turboprop or helicopter.

Aviation Capital. Customized asset-based finance solutions for business aviation.

Position Summary :

The Payroll Administrator is responsible for managing and processing the organization's payroll activities to ensure employees are paid accurately and on time. This role involves maintaining payroll records, calculating earnings and deductions, ensuring compliance with federal, state, and local tax regulations, and addressing payroll-related inquiries. The Payroll Administrator collaborates closely with HR and Accounting teams to support employee compensation processes, maintain confidentiality, and improve payroll efficiency. This position requires strong attention to detail, problem-solving skills, and a commitment to maintaining accurate and timely payroll operations.

Duties and Responsibilities :

• Payroll Processing
• Prepare and process payroll for employees on a weekly, semi-monthly, or monthly basis.
• Ensure compliance with federal, state, country and local payroll laws and regulations.
• Compliance
• Calculate and withhold proper taxes, benefits, and deductions.
• Prepare and submit payroll tax filings, including quarterly and annual returns (e.g., W-2s, 1099s).
• Stay updated on changes in payroll legislation and ensure compliance.
• Employee Support
• Address and resolve payroll-related inquiries and discrepancies.
• Ensure the timely distribution of payments.
• Reporting and Audits
• Generate payroll-related reports for management, such as headcount, payroll expenses, or tax contributions.
• Assist with external audits, including 401k, workers compensation and financial statement, by providing necessary payroll documentation.
• System Management
• Manage payroll software systems and troubleshoot technical issues.
• Collaborate with IT or vendors for software updates and maintenance.
• Confidentiality and Security
• Handle sensitive employee information with strict confidentiality.
• Ensure payroll data is securely stored and protected against unauthorized access.
• Additional Responsibilities
• Support accounting teams with payroll-related journal entries and reconciliations.
• Manage timekeeping systems to ensure accurate tracking of hours worked, overtime, and leave balances.
• Review and respond to notices received in the mail.

Desired Credentials :

At JSSI, we are committed to rewarding our team members with competitive and comprehensive compensation packages that reflect their contributions and talent.

For this role, the annual base pay generally ranges from $62,000 to $65,000, with the final offer determined by variable factors including but not limited to market location, job-specific knowledge, skills, education, and experience. In addition, your total rewards package may include an annual discretionary bonus plan, incentive or sales bonus plan, or other form of additional compensation, based on your role.

Additionally, for full-time employees based in the USA, Canada, or the Philippines, we are proud to offer a robust suite of benefits. This ranges from insurance offerings such as medical, dental, vision, retirement savings programs, among others, starting day one of employment. For a full overview of our offerings, visit the JSSI Benefits Page on our company website.

JSSI is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or other characteristic protected by law.

JSSI does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies in response to job postings. No fee will be paid to third parties who submit unsolicited candidates directly to our hiring managers or Recruiting Team.