Administrative Manager

Job Description

Job Description

Description :

The Administrative Manager oversees all administrative tasks, in addition to supervising administrative staff, interns and volunteers. Oversees administrative operations directing internal and external messaging on behalf of the organization. Duties include coordinating print and digital communications, assisting with public relations events, preparing press releases and public statements to address newsworthy activities within the organization.

Requirements :

• Implement Board initiatives and decisions within approved budgets.
• Attend Board meetings and takes minutes (in English).
• Responsible for internal and external communications, inclusive of members, chapters, and staff to ensure uniformity of communications.
• Coordinate activities with public relations committee and board volunteers.
• Coordinate circulars and biannual reports prepared for bilingual communication with the membership in English and Armenian (using Mesrobian classic spelling). Staff specializing in Armenian language may assist.
• Advise on the preparation and presentation of organization’s services at community events, conferences, and other external events.
• Prepare public speaking engagements, presentations, and articles for publication.
• Create and maintain a positive public image for the organization.
• Develop and execute an internal communications strategy to ensure employees are informed on organizational news, events, and objectives.
• Maintain the organization’s website, social media presence, and other digital marketing channels.
• Maintain database of public relations contacts, members and mass mailings.
• Develop contacts and relationships with media representatives to create opportunities for keeping the organization’s services in front of community.
• Develop ideas and opportunities for feature articles, interviews, presentations, and other public activities that promote awareness of the organization and its services.
• Field and direct responses to media-related inquiries.
• Monitor and analyze communication metrics to ensure effectiveness of strategies.
• Implement organization's communication strategies, policies, and procedures.
• Represent the organization to the press and public.
• Supervise administrative staff, in addition to interns and volunteers.
• Implement organization’s IT policy.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms. The employee must occasionally lift and / or move up to 10 pounds. Specific vision abilities required by this job include color vision.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The noise level in the work environment is usually quiet; attendance at events, i.e., fundraisers, may have moderate noise.

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Work Hours : Scheduled to work 40 hours per week, Monday through Friday, during the office hours of operation, 8 : 30 AM to 5 : 30 PM, as well as some evenings and weekends depending on Board meeting and gathering schedules.

Training Period : The first 120 days (approximately 4 months) of continuous employment at ARS will be a learning experience. You will learn your job duties and responsibilities, get acquainted with your manager(s) and fellow employees, and familiarize yourself with ARS in general. We refer to this initial period of employment as your Training Period.