Executive Administrator

Executive Administrator

The Executive Administrator will provide direct support to the Chief Executive Officer (CEO) while coordinating external relations on behalf of the executive office. This role ensures smooth daily operations, manages sensitive communications, and strengthens relationships with partners, board members, and stakeholders. The ideal candidate is highly organized, adaptable, and able to balance fast-paced demands with professionalism and discretion.

Location : Rosemont, IL (Hybrid in office at least 2 days per week depending on CEO schedule)

Industry : Nonprofit / Association (mission-driven)

Pay : $90,000 $100,000 annually

Benefits : This position is eligible for health coverage (medical, dental, vision, life, and disability), 401(k) with company match plus annual contributions, paid time off with vacation rollover, sick days, paid holidays, additional culture / heritage and volunteer days, and a paid winter closure.

About Our Client : Our client is a mission-driven nonprofit association that plays a vital role in advancing and supporting its field. With a collaborative culture and national reach, the organization values professionalism, integrity, and innovation while offering employees an engaging, flexible, and rewarding workplace.

Key Responsibilities :

• Manage executive calendar, travel, meetings, and expenses.
• Draft correspondence, presentations, and handle confidential communications.
• Prepare briefing materials and ensure the CEO is ready for all engagements.
• Support governance activities and board-related initiatives.
• Oversee executive office budget, records, and organization.
• Serve as liaison with internal teams and external stakeholders.
• Coordinate outreach efforts, events, and relationship-building activities.
• Track and flag opportunities for proactive external engagement.

Qualifications :

Perks :