Accounts Payable Clerk

Job Description

Job Description

Job Title

Accounts Payable Clerk

Department

Accounting

Reports To

AP Manager

FLSA Status

Full Time - Hourly Non-Exempt

Job Summary

The Accounts Payable Clerk will report to the AP Manager. Responsibilities for this position include accounts payable, depreciation of fixed assets, monthly prepaids, year-end 1099 forms for vendors and various other accounting related certifications and general ledger entries.

Duties and Responsibilities

Accounts Payable (AP) process invoices (including branch and department allocations), complete a check run at least two times per week, distribute checks and maintain vendor files.

Collect Form W-9s for all vendors and code the vendors that should receive a 1099-NEC or1099-Misc form at year end

• Fixed Assets use Accounting Policy to determine whether an item paid through AP could be capitalized, determine the asset type, add new assets to software, assist in running depreciation monthly and balance total net fixed assets to general ledger each month.
• Prepaids use Accounting Policy to determine which expenses could be considered prepaids, add new prepaid items to the software and amortize monthly.

Assist with certification the software prepaid report total matches the general ledger monthly.

• 1099-NEC / 1099-MIsc Forms Annually, file with IRS and send appropriate 1099 forms to vendors.
• Retention refer to the Retention policy to track and prepare off-site storage if needed.
• Training Complete bank training as required, stay up to date on any core system and AP / FA software updates. Attend classes related to job function.
• Post general ledger journal entries as requested.
• Provide information and support to auditors as requested.
• Additional projects as assigned.

Qualifications

A college level course in accounting or finance preferred; or three to five years related experience and / or training;

or equivalent combination of education and experience

• Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or regulations
• Ability to write reports, business correspondence and procedures
• Ability to effectively present information and respond to questions from other employees, managers, clients, customers and vendors.
• Ability to work with mathematical concepts in order to accurately process invoices and general ledger transactions
• Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations

Competencies

Problem solving

• Identify and resolve problems in a timely manner
• Gather and analyze information

Technical Skills

• Pursues training and development opportunities
• Strives to continuously build knowledge and skills
• Shares expertise with others

Judgment

• Includes appropriate people in decision-making
• Makes timely decisions
• Exhibits sound and accurate judgment

Oral Communication

• Speaks clearly and listens and gets clarification
• Responds well to questions and relays answers clearly
• Team work
• Gives and welcomes feedback
• Contributes to building a positive team spirit
• Balances team and individual responsibilities
• Supports everyone’s efforts to succeed
• Recognizes accomplishments of associates
• Quality Management
• Strives for accuracy, attention to detail and follow-through
• Looks for ways to improve processes and quality of work

Organizational Support

• Follows policies and procedures
• Completes administrative tasks correctly and on time
• Supports Bank’s goals and values
• Strive to benefit bank through outside activities

Planning / Organizing

• Prioritize and plan work duties
• Use time effectively and efficiently

Physical Demands

BSA / AML / Compliance

Responsibilities

• Regularly required to talk or listen
• Frequently required to use hands and fingers to handle or feel, reach with hands or arms.
• Required to sit for long periods of time
• Occasionally required to stand and walk
• Occasionally required to lift up to 25 pounds
• Specific vision abilities required by this position include close vision and the ability to focus.
• Employee may be required to travel occasionally

This position includes direct or indirect interaction with customers and other employees and therefore includes responsibilities relating to BSA / AML.

The employee will have opportunity to examine and view information and documents produced by other employees of the Bank relating to BSA and therefore has the obligation to report suspicious activity to the BSA Officer as appropriate.

The employee is responsible for understanding and following the Bank’s BSA / AML policies including elevating suspicious activity to the BSA Officer.

Additionally, the employee is required to understand and follow the Bank’s compliance program.