Hybrid Executive Assistant to CEO

Job Description

A very well-funded startup is looking for an Executive Assistant to the CEO. The role will require long hours for the first few months and an overseas trips including Europe for a few days and, if open to it, the East for a couple of weeks once a year. There are 40 employees and office environment is entrepreneurial and there is a nice ppl only policy! There a high-level women executives at the company. The role is hybrid-3 days in office, 2 days remote.

About the Job :

• Vet and prioritize the CEO's emails and draft responses
• Prepare and edit correspondence, reports, and presentations
• Maintain well-organized filing systems for professional records and correspondence
• Handle confidential and sensitive information with discretion
• Screen incoming phone calls delivering detailed, timely messages to the appropriate parties
• Proactively manage daily calendar, identifying and mitigation potential conflicts
• Schedule and prepare for meetings by organizing agendas, taking minutes, and following up on action items
• Planning and executing internal and external meetings and events
• Schedule internal and external meetings
• Coordinate complex travel arrangements including flights, cars, hotels, and other reservations and manage private aviation to identify and mitigate potential travel disruptions whenever possible
• Process expense reports
• Assist with personal scheduling, such as coordinating appointments or family-related engagements.
• Ad hoc projects as needed
• Some off-hour availability required

About You :

Salary, Benefits (medical, dental, vision)-individual plan paid 100% by the firm, Paid Vacation (unlimited PTO) 401K

Hours : 8am-7pm to start

J-18808-Ljbffr