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Executive Administrative Assistant

Executive Administrative Assistant

LUZCO TechnologiesSt. Louis, MO, US
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Looking for a familia?

As an award-winning, woman-owned, minority-owned boutique engineering firm, we’re on the lookout for spirited candidates to join our ever-growing familia.

We’re proud to be recognized as a 2025 Best Place to Work in St.

Louis , a reflection of our people-first culture and commitment to creating a workplace where everyone thrives.

Our mission is simple :

  • deliver world-class engineering services while fostering close-knit collaborations with our clients.
  • If you’re passionate, diligent, and ready to make an impact, you’ll find your place with us at LUZCO.
  • Let’s exceed expectations together and make engineering a space where everyone belongs.
  • You’re more than an employee.
  • You’re a familia member.  As a member of the familia, we make sure this is more than just a job.

What We Offer Benefits :

  • Top-notch medical, dental, and vision insurance, plus a 401k match, paid time off, and a fun employee recognition platform to celebrate your wins.

    • Flexibility :

  • We value a life-friendly culture.
  • You’ll collaborate with your supervisor to set a routine that balances your needs and your team’s.
  • PTO and Holidays are included, too.

    • Diversity :

  • We thrive on the unique perspectives everyone brings.
  • Our team is a melting pot of skills and experiences, which helps us approach challenges from all angles.

    • Growth :

  • Your development is our priority.
  • Whether it’s tuition reimbursement for school or certifications, you’ll work closely with industry pros to map out and achieve your career goals.

    • Giving Back :

  • Each year, we set aside paid time off for you to get involved in your community and give back.

    • Work Environment :

  • Weekly staff meetings (lunch included!), a stocked kitchen, a dog-friendly office, casual dress code, and happy hours keep our workplace fun and welcoming.
  • Position Summary We’re looking for an experienced and proactive Executive Administrative Assistant to support our CEO and Vice President .
  • This role requires exceptional organization, professionalism, and attention to detail.
  • The right person will anticipate needs, manage multiple priorities, and serve as a trusted partner to leadership—helping keep both executives and their teams moving efficiently.
  • This is a fully in-person position at our St.
  • Louis office, where collaboration and communication are key.
  • Essential Duties and Responsibilities Provide comprehensive administrative support to both the CEO and Vice President, ensuring smooth coordination and prioritization of daily tasks and initiatives.
  • Manage complex calendars, schedule meetings, and coordinate domestic travel for executives and departmental staff.
  • Prepare and organize meeting materials, presentations, and follow-up documentation to ensure both executives are fully prepared for all engagements.
  • Serve as a primary point of contact for internal and external stakeholders, maintaining professionalism, discretion, and confidentiality at all times.
  • Coordinate logistics for company events, leadership meetings, and speaking engagements, including related travel and communication details.
  • Assist with executive correspondence, drafting clear and polished communications that reflect the company’s tone and values.
  • Handle personal-related tasks and errands for the CEO, maintaining professionalism while supporting a balance between business and personal obligations.
  • Anticipate needs and proactively manage upcoming priorities to maximize efficiency, productivity, and organization.
  • Support special projects and cross-functional initiatives, collaborating with other departments to ensure timely execution and follow-through.
  • Qualifications 5+ years of executive or senior-level administrative experience, preferably supporting C-suite leaders.
  • Exceptional organization, communication, and time management skills.
  • Proven ability to manage sensitive information with confidentiality and discretion.
  • Strong writing and proofreading skills with high attention to detail.
  • Proficiency with Microsoft Office Suite and collaboration tools like Teams or Zoom.
  • A proactive mindset with the ability to anticipate needs before they arise.
  • A positive, professional presence that aligns with LUZCO’s core values of Familia, Diversity, and Leadership.
  • Sound like a familia you’re ready to join?

    • Apply today!   Powered by JazzHR

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