Office Administrator

Overview

We are seeking a highly organized and proactive Office Administrator to oversee daily operations in our office environment. The ideal candidate will be responsible for ensuring smooth office functionality, assisting our board of directors and COO, and coordinating meetings and office events. This role requires strong leadership skills, excellent communication abilities, and a knack for multitasking in a fast-paced setting.

Responsibilities

• Assist shareholders with administrative tasks
• Oversee COO schedule management, coordinating appointments and meetings efficiently
• Maintain organizational systems for electronic files and contracts to ensure easy access and retrieval
• Manage office vendor accounts such as cell phone, utilities, and office equipment
• IT Coordinator for issues, equipment, contracts and billing
• Administrator for subscriptions such as Salesforce, Adobe
• Manage calendar activities for executives or team members, prioritizing tasks effectively
• Perform clerical duties including data entry, correspondence management, and report preparation
• Maintain office supply inventory including office equipment and kitchen supplies
• Coordinate and plan company luncheons, meetings and events
• Manage charitable foundation

Experience

Qualifications

Details

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